Which business need to think about Company Secretarial matters?

Several types of business have to complete and submit forms to Companies House to update changes, along with ensuring their statutory books are kept up-to-date.  Ensuring your business is compliant with Company Secretarial matters is an area where Rawlinson Pryde can remove one of the worries of running a business.  The type of businesses that need to consider Company Secretarial matters are:

  • Charities
  • Limited Partnerships (Lp)
  • Limited Liability Partnerships (Llp)
  • Limited Companies (Ltd)
  • Community Interest Companies (Cic’s)
  • Public Limited Companies (Plc’s)

Company Secretarial Service Offered

We offer a complete range of company secretarial services which include but not limited to:

  • the initial company formation
  • the maintenance of the company’s statutory books,
  • confirmation statements (annual requirement)
  • updating the officers for appointments and resignations
  • updating the offices particulars
  • updating shareholdings
  • persons with significant control disclosures
  • share transfers or allotment of new share capital
  • acting as the company’s registered office
  • updating charities commission

Benefits of us being the Registered Office

We generally to not charge for being the Registered Office, although in some situations we do.  There can be benefits of us being your registered office:

  • Privacy – if you trade from home, you may not wish for this address to be publicly available
  • Prevent junk mail – a lot of junk mail is often sent to the registered office address we try to intercept this
  • Important mail reminders and HMRC correspondence – when we receive these letters we know that something is required to be completed
  • If instructed we can keep your statutory books which are available for public inspection



Ordinary resolutions require more than 50% of shareholders to vote for the motion and covers areas that the Directors do not have powers within the Articles of Association, which may include:

  • Paying dividends.
  • Appointing and removing directors.
  • Approving directors’ service contracts.
  • Approving directors’ loans.
  • Allotting new shares.

Special resolutions require at least 75% of the shareholders to vote for in favour of the motion, which includes:

  • Alter the articles of association.
  • Alter a shareholders’ agreement.
  • Change a company name.
  • Restructure a company.
  • Remove pre-emption rights of shareholders.
  • Reduce share capital.
  • Wind up a company.

Share Transfers & Exits

Effective business planning  can involve share transfers, creating shares with different rights, the company purchasing its own shares. When this happens shares may need to be transferred, allotted or cancelled with the completion of the appropriate forms being required and sometimes clearance should be acquired from HMRC.

If you would like any assistance with your Company Secretarial requirements please do not hesitate to contact us.